This policy sets out the framework for the application of Global Positioning System (GPS) and Vehicle Camera Surveillance in Company Vehicles.
Scope
This policy applies to all staff, employees and contractors who are approved to drive Company vehicles.
Purpose of this Policy
Protects employees from accusations of misconduct or damage claims in some situations,
monitoring utilisation of the vehicles,
protect the employee against claims of misuse of resources or damage caused by the use of resources,
deterring theft, locating a vehicle after theft and recovering a stolen vehicle,
scheduling servicing of the vehicles.
Operation
The GPS tracking system will record the start and shut off times of the vehicles.
The camera will snapshot record the employee who is operating the vehicle.
The GPS will be operational when the vehicle is running.
Data is stored securely and can only accessed by the Director.
The GPS tracking device does not track the employee when they are outside the vehicle or outside work hours.
Tampering with any GPS equipment in the vehicle is prohibited and may subject the employee to disciplinary action.
This policy and the GPS system are not intended to be punitive or used to monitor individual employees, although unsafe and unauthorized vehicle usage may lead to disciplinary action.
Legislation
This policy ensures compliance with the New South Wales, Workplace Surveillance Act 2005 (NSW)
It is legislative requirement that accurate work hour records are kept.
It is a requirement of your employment to submit a time sheet each week that is signed by your supervisor.
If you have not submitted a time sheet because you have a valid reason you need to contact us as soon as possible.
Aim.
To keep accurate records of the hours that employees work to satisfy legislative requirements.
Get accurate working records to be able to pay employees correctly.
Purpose.
Collecting of time sheets signed by your supervisor to be able to satisfy legislative and Client requirements of accurate record keeping.
Objective.
To be able to keep accurate records to comply with Legislation.
To have the evidence to be able to comply with the Client.
To have accurate records to be able to pay employees correctly.
Frequency.
It is a requirement for each employee to submit their supervisor signed time sheets by no latter than Monday 5.00 pm of the following week.
Consequences.
If you do not submit a time sheet by Monday 5.00 pm of the following week you have worked, your pay will be delayed until you submit a time sheet signed by your supervisor.
NB: Civil remedies
If Fair Work Audits a Company and finds a Company to be at fault than the Company can be fined $3,150.00 per offence.
If an individual is found to be at fault (eg: not completing time sheets) then the individual can be fined $630.00 per offence.
